Health Information Associate
The Health Information Associate is responsible for performing clerical duties in various units within the department. The primary functions include but are not limited to sorting and scanning loose reports, manual upload to the medical center's imaged documents repository of documents scanned by outside vendors and the quality review of scanned images.
Responsibilities
Receives and accounts for records of discharge patients from all units (including inpatient, outpatient surgery) on a daily basis.
Reconciles receipt of loose work from all clinical areas within the hospital and reports to Supervisor issues regarding timely receipt.
Prepares records for scanning by grouping like document types together; places in page and date order; removes COLD fed documents from each record (i.e. transcribed reports, laboratory reports or radiology reports may be COLD depending on site); preparing all documents by removing staples, paper clips, sticky notes and rubber bands; removes unapproved/denial forms for further review; checks each patient record for poor originals and stamps with poor original stamp. In addition, copies all damaged documents so that they can go through the scanning process without difficulty; removes all color graphs, photographs and other difficult to scan documents from patient record by ensuring that the patient name, encounter number and medical record number are documented on photograph cover sheet. Replaces aforementioned documents with photograph cover sheet. Places original documents in designated folder and in designated location for scanning and according to procedure.
Prepares batch by placing batch cover sheet on each batch and placing rubber band around batch. According to procedure, creates a batch for inpatient and outpatient record.
According to set procedure, prepares loose reports for scanning, in addition; creates loose report batch of appropriate size.
Ensure optimal image results by keeping track of scanner maintenance. According to instructions maintains scanner on a weekly basis and provides general maintenance.
Retrieves records from scanning shelf and performs scanning process according to procedure and established timeframe
Verifies that each batch has been prepped appropriately, removes documents that cannot be scanned and removes staples, paperclips, decides which errors to correct and when to return work to be corrected.
Performs indexing process with accuracy by ensuring that each document is indexed to the correct patient/encounter and/or document type.
Assigns a batch label according to procedure.
Ensures the scanned medical records are an accurate reflection of the original paper medical record.
Ensures errors that occur during the scanning process are corrected.
Prepares "final" scanned documents for storage and maintains active/electronic log to facilitate quick retrieval and access of information.
Reviews assigned work queue(s) daily and ensures timely processing of all assignments in the queues.
Cross trains to perform all clerical functions within HIM.
It is expected that all HIM employees will function as members of a team dedicated to provide the highest quality services to our clients by assisting in such functions as maintaining a safe clean and functional environment.
Qualifications
Education Requirements
- High School Diploma / GED required.
- Associate degree in health information technology or related health care field is preferred.
- Knowledge in medical terminology, basic anatomy and physiology, medico-legal and regulatory record requirements is required.
Experience Requirements
1 to 2 years clerical experience. Detail oriented and background in basic office procedures, good computer skills and training required in (Windows/NT), Onbase.
Interpersonal skills to effectively communicate and collaborate with other members of HIM and other hospital personnel. Medical Terminology
Ability to set priorities, problem solve, use proper judgment in difficult situations and be flexible
Licensing and Certification Requirements (if applicable)
RHIT or RHIA Preferred
Collective bargaining unit: SEIU 1199-MSH
SEIU 1199 at Mount Sinai Hospital, 183 - Medical Records - MSH, Mount Sinai Hospital
Compensation Statement
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $26.88 - $28.86 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Required Skills
About Us
Strength through Unity and Inclusion
The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.
At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.
About the Mount Sinai Health System:
Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.
Equal Opportunity Employer
The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.
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